Invoice Generator for Personal Trainers

How personal trainers should structure their invoices

• Bill programming as its own line; bundling it into the session rate caps your income at your available hours.
• Session packs should show the expiry date, or clients will use them two years later.
• Assessment and InBody-style testing are separate billable services.

The invoice above already contains the line items most personal trainers bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.

What a personal trainer invoice must include

• A unique, sequential invoice number — never reuse or skip numbers.
• Your business name and address, plus your tax or registration number if you have one.
• The client's name and address, and a purchase order reference if they use one.
• Each service on its own line with quantity and rate, so the total is auditable.
• Tax shown separately with the rate, and the total clearly stated.
• Payment terms and the due date — not only in your contract.