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Free Purchase Order Generator
A purchase order is your authorisation to a supplier to deliver at an agreed price. It is only binding once the supplier accepts it in writing.
What to include on a purchase order
- A PO number must be quoted on the supplier's invoice, or your AP team will reject it.
- State the delivery address and required date — most supply disputes are logistics, not price.
- Include your terms: payment, inspection rights, and what happens on short delivery.
How it works
- 1. Fill in the form. Add your details, the client, and each line item with quantity and rate.
- 2. Check the totals. Tax and discount update as you type — nothing is stored or submitted.
- 3. Download the PDF. A print-ready A4 document is generated in your browser and saved directly to your device.
Privacy: this tool runs entirely on your device. Your client names, addresses and amounts are never sent to a server, and there is no account to create.
Frequently asked questions
Is a purchase order a contract?
Not until the supplier accepts it. Their acknowledgement or invoice referencing the PO forms the contract.
Who raises the PO, buyer or supplier?
Always the buyer. A supplier-issued "PO" is really a proforma or order confirmation.
What if the supplier delivers more than ordered?
You may reject the excess or accept and pay for it. State your position in the PO terms.