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Invoice Generator for Painters
Painting invoices should separate prep from paint — prep is where the labour actually is, and clients who see it itemised stop negotiating the total.
How painters should structure their invoices
- Surface prep is usually 40% of the labour; itemising it protects your rate.
- Paint should be billed by the gallon at cost plus markup, not a lump sum.
- Number of coats must be stated — "two coats" vs. "until covered" is a payment dispute waiting to happen.
The invoice above already contains the line items most painters bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.
What a painter invoice must include
- A unique, sequential invoice number — never reuse or skip numbers.
- Your business name and address, plus your tax or registration number if you have one.
- The client's name and address, and a purchase order reference if they use one.
- Each service on its own line with quantity and rate, so the total is auditable.
- Tax shown separately with the rate, and the total clearly stated.
- Payment terms and the due date — not only in your contract.
Painters invoicing questions
How do I price a room?
Per room based on wall area and ceiling height, or per square foot of wall. Always state the number of coats.
Who buys the paint?
You do, and you bill it — client-supplied paint removes your warranty on the finish and your markup.
What about touch-ups after move-in?
One free touch-up visit within 30 days, then hourly. State it on the invoice.