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Invoice Generator for Wedding Planners
Wedding invoices are usually instalment-based, and the contract should map each instalment to a milestone so couples know what they are paying for.
How wedding planners should structure their invoices
- Instalments should be tied to milestones (booking, 90 days out, week of), not arbitrary dates.
- Vendor pass-through costs must be itemised separately from your planning fee.
- Day-of coordination is a distinct service — never absorb it into full planning to win the deal.
The invoice above already contains the line items most wedding planners bill for. Adjust the rates to your own, delete what does not apply, and add anything specific to your engagement.
What a wedding planner invoice must include
- A unique, sequential invoice number — never reuse or skip numbers.
- Your business name and address, plus your tax or registration number if you have one.
- The client's name and address, and a purchase order reference if they use one.
- Each service on its own line with quantity and rate, so the total is auditable.
- Tax shown separately with the rate, and the total clearly stated.
- Payment terms and the due date — not only in your contract.
Wedding Planners invoicing questions
What is a typical deposit?
30-50% non-refundable at signing, then 2-3 instalments. The deposit covers your opportunity cost for the date.
How do I bill vendor payments?
Either pass-through at cost with receipts, or a stated markup. Never mix the two models on one invoice.
What if the wedding is postponed?
Bill a rescheduling fee as a separate line, and state the new date. Free rescheduling invites indefinite liability.